st bernard

Employee in event management - House of Switzerland Tokyo 2020

For the House of Switzerland Japan 2020 at the Summer
Olympic and Paralympic Games in 2020 in Tokyo, we are offering from 17 July 2020 to 9 September 2020 the position of:

Your activities will be:

  • Detailed planning, preparation and realisation of different events in the House of Switzerland (corporate events, concerts, sponsors’ events, etc.)
  • Drawing up, updating and checking an event plan, an event calendar and a checklist for the organized events
  • Operational and logistic preparation (filling goodie bags, preparing VIP gifts, etc.) as well as arranging facilities for events and rearranging them afterwards (seating, catering, branding, etc.), partly in cooperation with the catering team
  • As required, welcome and accompaniment of the VIP guests and participants at events
  • Coordination and liaison with technical systems, partners, suppliers, agencies and internal functions
  • Handling and updating event and contact lists
  • Preparation of deployment rosters for the team
  • Participation in the evaluation of the events
  • Administrative tasks in the field of event management

Ideally, you can offer:

  • Extensive experience in event or organization management
  • Experience in project and/or event work in the international context would be an advantage
  • Excellent knowledge of Japanese, English and knowledge of German and/or French and/or Italian
  • Very good user knowledge of MS Office
  • Manifest skill in organization and coordination
  • Ability to work autonomously, with a sense of responsibility and attention to detail
  • Friendliness and the ability to keep calm under pressure, even in hectic situations
  • Reliability, team spirit and stamina
  • Willingness to take on additional tasks spontaneously outside of your contractual field of activity
  • Smart appearance, customer-focused and assured manner

General conditions of employment:

  • Workplace: House of Switzerland 2020 in Tokyo
  • Your train ticket from place of residence to the airport and back is paid
  • Your flight to Tokyo and back is organized and paid
  •  Your fares within Tokyo are paid
  • Accommodation (single room/bathroom) is provided
  • You work shifts, also on weekends 40h/week on 5 working days
  • Lump-sum payment gross of CHF 1’500/month
  • Swiss resident living in Switzerland or foreign resident with residence permit in Switzerland: employment in accordance with Swiss regulations. Berne is the place of jurisdiction
  • Japanese or foreign resident with residence permit for Japan: employment in accordance with Japanese regulations. Tokyo is the place of jurisdiction.

Does this job appeal to you? Do you think you have the necessary commitment and energy
to help make the House of Switzerland at the 2020 Summer Olympics a success?

If this sounds like a job for you, we look forward to receiving your full application, which
should include a cover letter describing your motivation, your CV and work references, by email to: by 2 January 2020.

Swiss Federal Department of Foreign Affairs FDFA
General-Secretariat GS FDFA, Presence Switzerland
Corinne Jenni
Head of Human Resources and Logistics
Bundesgasse 32
CH-3003 Bern