st bernard

Operations coordinator - House of Switzerland Tokyo 2020

For the House of Switzerland Japan 2020 at the Summer
Olympic Games in 2020 in Tokyo, we are offering from 14 July 2020 to 9 September 2020 the position of Operations coordinator.

The job involves the following:

  • Assistance and relieve of the Project Manager during the construction as well as during operation
  • Uniform distribution
  • Storage management for Presence Switzerland and partners (goods receipt, goods issue, inventory)
  • Organization of return transport Japan-Switzerland
  • Lead and coordination of the cleaning team
  • HoS accounting (pay-out of expenses, coordination with the accountant of the embassy etc.)
  • General support of the management team
  • Support of the event team
  • Support of the administration team

Ideally, you can offer:

  • A commercial or equivalent qualification and professional experience
  • Extensive experience in project and/or event work in the international context
  • Experience in event or organization management
  • Highly developed skills in the use of MS Office programs (Word, Excel, Powerpoint)
  • Very good knowledge of English (knowledge of any other languages would be an asset)
  • Organizational flair
  • Ability to work autonomously, with a sense of responsibility and attention to detail
  • Friendliness and the ability to keep calm under pressure, even in hectic situations
  • Stand up to physical stress
  • Entrepreneurial thinking
  • Reliability, a team attitude, stamina and patience
  • Willingness to take on additional tasks spontaneously outside the agreed job description
  • A neat appearance, natural customer-orientation and self-confidence in dealing with others

General conditions of employment:

  • Workplace: House of Switzerland Japan 2020 in Tokyo
  • Your train ticket from place of residence to the airport and back is paid
  • Your flight to Tokyo and back is organized and paid
  •  Your fares within Tokyo are paid
  • Accommodation (single room/bathroom) is provided
  • You work shifts, also on weekends 45h/week on 6 working days
  • Lump-sum payment gross of CHF 2’800/month
  • Swiss resident living in Switzerland or foreign resident with residence permit in Switzerland: employment in accordance with Swiss regulations. Berne is the place of jurisdiction.

Does this job appeal to you? Do you think you have the necessary commitment and energy to help make the House of Switzerland at the 2020 Summer Olympics a success?

If this sounds like a job for you, we look forward to receiving your full application, which should include a cover letter describing your motivation, your CV and work references, by email to: by 2 January 2020.

Swiss Federal Department of Foreign Affairs FDFA
General-Secretariat GS FDFA, Presence Switzerland
Corinne Jenni
Head of Human Resources and Logistics
Bundesgasse 32
CH-3003 Bern